Diocese of Austin Catholic Schools
  • 16-Oct-2019 (CST)
  • LaGrangeSacredHeartSchool
  • La Grange, TX, USA
  • Part Time
  • 1

Sacred Heart Catholic School, located in La Grange, TX, is accepting applications for a part-time School Bookkeeper. 

Position posted until filled. 

 

Ministerial Character

Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations.  Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools.  In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities.

Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description.  The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Job Summary

The Bookkeeper is responsible for all aspects of accounting: G/L, A/R, A/P, PR including preparing all payroll reports and payment of PR taxes. In addition, the Bookkeeper is accountable for school funds and must meet deadlines to avoid financial penalties. The position reports to the school principal and operates under close supervision with limited latitude for the use of independent judgment and initiative.

Essential Duties

  • Supports and upholds the philosophy of Catholic education and the mission of the school.
  • Acts as a witness to Gospel values by modeling the teachings of the Roman Catholic Church.
  • Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
  • Support and adhere to the Standards of Conduct and policies and procedures of the school.
  • Provide bookkeeping services to the school and prepare payroll, associated taxes and reports.
  • Provide bank deposits and record receipts.
  • Prepare vouchers including coding and payment of outstanding invoices.
  • Process A/R and A/P requests including check preparation.
  • Reconcile books.
  • Prepare financial statement requested.
  • Perform accounting functions associated with the Web based (FACTS) school payment software program.
  • Prepares monthly financial statements for school and lunch room operations
  • Maintains communication with finance board in reference to operations along with CPA.
  • Prepares and submits all payroll quarterly reports to the CPA.
  • Assist with budget analysis and informs the Principal of trends.
  • Keep filing and paperwork up to date.
  • Maintain a work schedule and attendance as directed by supervisor.
  • Maintains confidentiality regarding school matters.
  • Assist with planning the overall development program in keeping with school needs, the Strategic Plan and budget objectives.
  • Ensures effective work practices in financial accounting and reconciliation, database management, gift recording, donor acknowledgement and stewardship.
  • Maintain records on current and prospective donors.
  • Ensures that practices are in compliance with school, Diocesan, city, county and state regulations.
  • Meet staff development guidelines as set forth by the Diocese/local administration.
  • Demonstrates professionalism in conduct, demeanor, and work habits.
  • Collaborates with others to enhance the work environment.
  • Conferences with others upon request and responds to messages in a timely manner.

Knowledge, Skills, and Abilities

  • Knowledge of the basic teachings of the Catholic Church.
  • Knowledge of QuickBooks and Excel software.
  • Ability to communicate effectively in both written and verbal form.
  • Ability to work well with others in the school community.
  • Ability to maintain confidentiality regarding school matters.
  • Skill in handling multiple tasks simultaneously.
  • Skill in organizing and relating information in an understandable format.
  • Skill in job appropriate technology.
  • Skill in critical thinking and planning.
  • Skill in demonstrating professionalism in conduct, demeanor, and work habits.
  • Skill in collaborating with peers to enhance the work environment and support instructional planning.

 Minimum Qualifications

Education:

  • High School Diploma or GED acceptable to Texas Education Agency

Experience:

  • Prefer a minimum three years of full-time experience in a related field

Certifications and Training:

  • Valid Texas driver's license.
  • Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
  • Must meet staff development guidelines as set forth by the Diocese and school administration.

Working Conditions

  • All employees of the school are engaged in ministry and closely tied to the Principal in the exercise of the Principal's ministry and obligations to the school.
  • The school is an at-will employer.
  • Working in a fast-paced environment with priorities and plans that may change rapidly.
  • Working on weekends, evenings, and some holidays may be required.
  • Will be exposed to religious ceremonies, conduct, and speech including Christian prayer and Catholic liturgical celebrations. Staff meetings and other functions may open and close with Christian prayer.
  • Will be required to adhere to established dress codes and conduct standards.
  • All buildings and vehicles owned by the school are tobacco-free.
  • May be required to use personal or school vehicles to drive to off-site locations.
  • Traveling within and outside the school to meetings and other events may be required, and travel may include overnight lodging.
  • Must maintain a work schedule that maximizes availability to students, parents, colleagues, and administration.
  • Will be required to work in multiple educational settings
Diocese of Austin Catholic Schools
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