Diocese of Austin Catholic Schools
  • 23-Sep-2019 (CST)
  • AustinSanJuanDiegoSchool
  • Austin, TX, USA
  • Part Time
  • 1

This posting is for a part-time office assistant position at San Juan Diego Catholic High School.


Ministerial Character

The pastor and the principal are the visible foundation of the school which the Bishop has entrusted to the pastor and principal.  Together with the pastor, the principal makes Christ's mission present and enduring in the school.  In order to fulfill this mission, the principal employs suitable, chosen collaborators.  The principal shares with them Christ's mission and entrusts various responsibilities to them.

Positions employed in the school help to extend the ministry of the pastor and the principal in particular ways as outlined in the job description.  Therefore, the employee in this position is closely connected to and assists the pastor and the principal in the performance of their ministry and thereby engages in ministry for the Church.


Job Summary

The Office/Health Assistant fulfills the mission of the Catholic school by assisting with general office work and the health needs of students.  The Office/Health Assistant has decision making responsibilities within essential job functions, in keeping with school policies.  The position is hired and evaluated by the principal.


Essential Duties

  • Supports and upholds the philosophy of Catholic education and the mission of the school
  • Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
  • Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
  • Maintains confidentiality regarding school matters
  • Supports office needs by serving as receptionist for the school, escorting students and visitors, covering the telephone and volunteer sign in
  • Provides administrative support in maintaining health files, preparation of handbooks, curriculum guides, emergency management manuals, student schedules and student awards
  • Serves as contact for sick students, maintains medication records, and emergency contact info
  • Prepares and replenishes the classroom first aid kits and crisis boxes, as well as field trip first aid kits
  • Maintains accurate attendance and lunch records
  • Prepares the weekly newsletter for the school and distributes to identified groups
  • Maintains current and accurate records according to school policy
  • Communicates effectively within the school community

Essential Duties (continued)

  • Meets staff development guidelines as set forth by the Diocese/local administration
  • Demonstrates professionalism in conduct, demeanor, and work habits
  • Maintains a work schedule that maximizes availability to the school, students and staff
  • Collaborates with peers to enhance the work environment and support planning
  • Supports the oversight of lunch substitutions, lost and found, and replacement clothes
  • Supports the distribution of school orders and inventory when received


Knowledge, Skills, and Abilities

  • Knowledge of the basic teachings of the Catholic Church
  • Able to communicate effectively in both written and verbal form
  • Able to work well with others in the school community
  • Skill in handling multiple tasks simultaneously
  • Skill in organizing and relating information in an understandable format
  • Skill in job appropriate technology
  • Skill in critical thinking and planning


Minimum Qualifications



  • High school diploma or equivalent



  • None required


Certifications and Training:

  • Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.


Mental / Physical Tasks:  (Place "E" next to Essential Tasks)




Using office equipment, stapler, telephone, etc.




Using personal computer
















Reading & comprehending


Moving heavy equipment













Working Conditions

  • Required to work some nights and weekends
  • Required to manage high to moderate levels of stress
  • Required to work a minimum of a full school day
  • Required to work in standard classroom and school conditions


Employee Certification

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.

Texas is an "at-will" employment state.  Letters of employment are not contracts, nor do they bind the employer or the employee to a pre-determined time or guarantee of employment.

Full Job Description
Diocese of Austin Catholic Schools
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